Searching for an Event Venue
There is a lot that goes into the selection of an event. Of all the things you need to do, you have to find a suitable venue for the event. Apart from the location, other factors need to line up well, to add to the success of the event.
It is important that you come up with a good venue as soon as possible. The venue shall affect the other variables that are critical to the success of the event. When choosing among the available venues, consider these factors.
You will begin by looking at the location. You need it to be as close to the attendees as possible. Those where you have to travel need to be near the airport or where the group shall be staying. You can also send the location to the attendees via location apps or maps. Always pick a venue that has ample parking. If none is available, it then should not be too far from one. You should make an effort to reserve the parking slots for the attendees. For a company event, you can easily schedule for transportation from the office to the venue.
The carrying capacity of the venue also matters. You need it to give you ample room for all those who shall be present. You also need to get the attendees to tell you if they shall be coming, so that you can get a venue that shall be reasonably sized. This is crucial for your budgeting considerations, and planning for amenities.
There is also a need to know the services and amenities you get along the venue. You may get a venue where you are given catering as part of the deal, and where you have to outsource. There are others where you are allowed to go for another service, if you find what they have to offer in-house is not up to your liking or preference. On top of the question about catering, you also need to find out more about tables, chairs and linen, setup and cleanup, and AV equipment.
You shall find that the layout of the venue is something you have to consider. The floor plan for example matters. Where you are holding an exhibition, you need to have a layout that is different from the one you may need when you only have presentations on stage.
You then need to think of the accessibility of the venue. This covers the ease of access for all attendees, such as the disabled. You can guarantee that everyone shall have an easier time if you find out who they are.
You also have to cover the cost of hiring the venue. Early booking ensures that you get a good price, and the time to look for another venue should you not agree on the cost.